CALENDAR

The readings below that are identified only by chapter number and name refer to the text. You will need to complete the readings so that you will be able to do the assignments and take the exams successfully.

week1	week2	week3	week4	week5	week6	week7
week8	week9	week10	week11	week12	week13	week14

Week 1: Introduction to Records Management - January 14

No readings. Introduction to course.

Week 2: Basic Concepts and Issues of Records Management - January 28
Video: Buried Alive

Chapter 1 - Management of Document-Based Information Systems
Chapter 2 - Records Inventory

Saffady, William. 1996. The Document Life Cycle: A White Paper. Silver Springs, Maryland: Association for Information and Image Management (AIIM).

Week 3: Records Inventory - February 4

Chapter 3 - Records Retention Programs

Saffady, William. 1998. Managing Electronic Records. Prairie Village, Kansas: ARMA International.
Chapter 4 Inventorying Electronic Records

Skupsky, Donald S. 1998. Recordkeeping Requirements. Englewood, Colorado: Information Requirements Clearinghouse:
Chapter 12 Records Retention Periods for Selected Common Business Records
Chapter 16 Requirements for Original Records
Chapter 17 Requirements for Microfilm and Duplicates
Chapter 18 Requirements for Computer Records
Chapter 19 Requirements for Scanned Records and Electronic Imaging Systems
Chapter 20 Introduction to Legal Research
Chapter 21 Sources of Legal Requirements
Chapter 22 Organizing the Legal Research
Appendix G Legal Group File Used to Prepare Figure 12.1

Week 4: Records Retention Schedules - February 11
Speaker: Elizabeth Love, Texas State Library and Archives Commission

Chapter 5 - Uniform Filing Systems

Week 5: Active and Inactive Records Management - February 18

Chapter 6 - Filing System Maintenance
Chapter 7 - Facilities and Equipment for Filing
Chapter 17 - Records Center Planning and Design
Chapter 18 - Records Center Management

Week 6: Administering Records Management Programs - February 25
Speaker: Dana DeBeauvoir, Travis County Clerk
Case Study, Setting Priorities and Selling the Records Management Program

Week 7: Records Creation Management - March 4

MID-TERM EXAM (will be first)

Chapter 13 - Forms Management

Strong, Karen V. July 1999. Integrating EDMS functions and RM principles. The Information Management Journal 33(3): 18-27.

Spring Break - March 11 (no class)

Week 8: Records Management Technologies - March 18
Speaker: Mike Sample, Sales Manager, Lason

PROJECT 1 DUE

Chapter 9 - Automation of Records Management Systems and Functions
Chapter 10 - Microfilm Imaging Systems and Technology
Chapter 11 - Electronic Imaging Systems
Chapter 12 - Imaging Systems Evaluation and Systems Designs

Helms, R. M. 1990. Introduction to image technology. IBM Systems Journal 29(3): 313-332.

Week 9: Managing Electronic Records - March 25

Chapter 8 - Electronic Records

Dollar, Charles M. 1999. Authentic Electronic Records: Strategies for Long-Term Access. Chicago, Illinois: Cohasset Associates, Inc.
Chapter 2 Options for Long-Term Access to Authentic Electronic Records.

Hulbert, Bradley J. 1996 and 1997. As a trial attorney, how would I attack the way you manage your electronic records? Presented at Cohasset Associates Inc.'s Managing Electronic Conference, Chicago, Illinois.

Saffady, William. 1998. Managing Electronic Records. Prairie Village, Kansas: ARMA International.
Chapter 3 File Formats for Electronic Records

Skupsky, Donald S. July 1999. Applying records retention to electronic records. The Information Management Journal 33(3): 28-35

Week 10: Managing Electronic Records (continued) - April 1
Speaker: Mike Partridge, Special Projects Coordinator, Railroad Commission of Texas
Case Study, Implementing an Electronic Document Management System (EDMS)

Bearman, David. 1996. Electronic Evidence: Strategies for Managing Records in Contemporary Organizations, Section II Policy Guidelines, Chapter 4: The Implications of Armstrong v. the Executive Office of the President for the Archival Management of Electronic Records.

Rothenberg, Jeff. January 23, 1998. Ensuring the longevity of digital documents. Can be accessed at: <http://www.clir.org> Note -- this paper is an expanded version of the article "Ensuring the Longevity of Digital Documents" that appeared in the January 1995 edition of Scientific American 272(1): 42-47.

Week 11: Managing Electronic Records (continued) - April 8
Video: "Into The Future; On the Preservation of Knowledge in the Electronic Age." A production of American Film Foundation in association with Commission on Preservation and Access. A film by Terry Sanders.

Andolsen, CMC, CRM, Alan A. April 1999. Managing digital information: The emerging technologies. The Information Management Journal 33(2): 8-15.

Week 12: Managing E-mail Messages as Records - April 15

ARMA International. 1999. Guideline for Managing E-mail. Prairie Village, Kansas: ARMA International.

Kahn, Randolph A. March 2001. Managing E-mail is Essential in Today's Business Environment: Carrots and Sticks Abound to Ensure Companies Manage E-mail. Greeley, Colorado: Hewlett-Packard Company

Moore, Reagan, Chaitan Baru, et al. April 2000. Collection-based persistent digital archives - Part 2. D-Lib Magazine, http://www.dlib.org/dlib/april00/moore/o4moore-pt2.html

Week 13: Business Continuity - April 22
Speaker: Janet Mayhew, Iron Mountain
Making the Business Case for Business Continuity Plans

Chapter 4 - Vital Records Protection and Disaster Recovery Planning

Stremple, Rosalie and Michael F. Martone. March 2000. Disasters come in all sizes. ARMA International InfoPro 2(1): 29-35.

Week 14: Strategic Records Management - April 29
Panel Discussion
PROJECT 2 DUE

Brumm, Eugenia K. June 2001. Making the leap. ARMA International InfoPro: 26-32

FINAL EXAM - MONDAY, MAY 13 FROM 7:00-10:00 PM