OVERVIEW
Records management is a discipline that provides life cycle management
of records from creation or receipt, through processing, distribution,
storage, and retrieval to their final disposition. It usually is considered
to be a segment of the larger field of information management and involves
control of quality, quantity, and cost of records.
The contemporary
records manager must be able to control information recorded on all
types of media: paper, microform, and electronic. The basic management
principles relate to all media, but new technologies are demanding a
more careful analysis of these principles as they relate to the use
of people, procedures, and equipment throughout the life cycle of records.
COURSE
CONTENT
1. Introduction
to records management
Purposes of records management
Elements of a records management program
2. Records evaluation
Records inventory
Analysis and appraisal of records
Retention schedule development and maintenance
3. Management of active records
Centralized vs. decentralized facilities
Centralized control
Layout and space
Retrieval systems, manual and automated
4. Management of
inactive records
Corporate and commercial records centers
Retrieval systems, manual and automated
5. Vital records
Protection methods
Disaster planning and recovery
6. Micrographics/Image
management
Micrographics systems, including Computer Output Microforms (COM)
Electronic document imaging systems
Computer Output to Laser Disk (COLD)
7. Automated information
systems and related technologies
Word processing
Electronic mail
Data base management
8. Records creation management
Forms
Correspondence
Workflow systems
9. Selection of equipment and supplies
Manual and mechanized equipment
Computer hardware/software
Supplies
10. Administering
records management programs
Setting priorities
Selling the program
Planning for the future
11. Ethical and
legal concerns
Information security
Privacy of information
Freedom of information
12. Professionalism
Organizations
Education
Certification - CRM, CDIA
