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What is a placement file?

A placement file contains documents which detail your educational preparation, employment history and other experiences that have contributed to your preparation in your field. A complete file consists of (1) a signed Consent to Disclose Information form (word | pdf) (2) original letters of reference (3) optional items including submitted transcripts from the Office of the Registrar. The placement file is maintained as part of your School of Information student file.

Who needs a placement file?

Placement files are primarily used by alumni or students applying for professional positions in school libraries or as faculty members at institutions of higher learning. Any School of Information student or alumni, however, may use our placement file services.

Does it cost anything to start a placement file?

There is no fee to start your file.

How do I set one up?

By filling out and signing the Consent to Disclose Information (word | pdf) form and submitting it to the Career Services Office you have started your placement file. At that point, professional references may be submitted to the Career Services Office from faculty, employers, or other recommenders directly. Letters received from the student or alumna cannot be verified as having been produced by the source and will not be included in the placement file.

How do I include my UT transcript in my file?

You will need to order a transcript from the Office of the Registrar. If you want to include a copy of your transcript in your placement file, please have the Office of the Registrar send an original transcript to this office. (We must have an original, official transcript on file to compare the copy against).

When I need a copy of my placement file sent to an employer, what do I do?

When an employer asks you to provide your placement file or letters of reference, simply contact our office and ask to have your file sent. To send a copy of a file, we need the complete contact information for the employer and the method you would like the file sent. We can email, fax, or mail the file. The request may be made by mail (address below), by phone (512) 471-8806, by email request (preferred) careers@ischool.utexas.edu, by fax (512) 471-3971, or in person at Room SZB 561. Information will not be forwarded to employers without the express written consent of the student/graduate as evidenced by the Consent to Disclose Information form in the student’s file.

How do I use my placement file?

Candidates are responsible for completing all information and monitoring the prompt arrival of all professional references. Our office keeps all original material on file and sends copies to potential employers at your request. You can add or remove letters from your file at any time.

How long will you keep my file?

Placement files are a part of your School of Information student file. As such, they are destroyed 5 years after your graduation date in accordance with the file retention policy of the University of Texas at Austin. You will not be notified of the termination destruction of your placement file, so it is your responsibility to ensure you have copies of all materials in your file if you wish to retain them.

Career Services Office Physical Location:

Sanchez Building Room (SZB) 561; Corner of MLK and Speedway; Austin, TX 78712-0390

Contact Information:

Phone: (512) 471-8806
Fax: (512) 471-3971
E-Mail: careers@ischool.utexas.edu

Career Services Office Mailing Address:

Career Services Office
School of Information
The University of Texas at Austin
1 University Station - D7000
Austin, TX 78712-0390